Do you use your time effectively?
… or you plan every day to be more productive, tomorrow.
IT NEVER COMES.
No matter how much you try.
Make yourself use your time more efficiently and effectively.
You slave, day-in, day-out; but it never works and you stay in the exact same position you were, ever.
And remember this:
When you don’t use your time effectively, you’re losing a lot of ground on those who’re being productive.
This means less traction, less traffic and fewer sales for your business.
HEY, WAIT, Don’t Quit. There’s a LOT in here, for YOU.
I’ve been in the exact, same position.
I’m out of it.
How? I implemented certain strategies, I learned by closely observing some influential entrepreneurs.
Note: There are affiliate links on this page to know more read our disclaimer
And today, I’m going to show: Actionable Strategies to Become an Insanely Productive Blogger.
These strategies will walk you through:
- How to change your existing blogging lifestyle
- Achieve more, by doing less
- The exact same things I do, to turbo-boost my traffic
- How to continue doing it to get the same results, on a loop
I Super-boosted my productivity, and it helped my traffic jump by 3000+ visitors in a day!
Here’s a quick overview of my traffic spike on 6th February:
So, if you’ve ever wondered “How do I stay productive as a blogger?”, here’s your answer:
You’ll be 10x MORE organized when you follow this method of preparing a schedule
One of the major reasons for the failure of many beginner bloggers is the failure to plan things, properly.
As Benjamin Franklin rightly said:
When you plan all your stuff, you’re doing yourself many favors:
- You know, how to handle things well in advance, so there’s no chaos.
- Proper planning gives you the complete (bigger) picture of what path to follow and what not to.
- You’re saving yourself a LOT of time later on once you’re deep into a task and don’t have time to think “what should I do now?”.
#1 — Create ONE, Single to-do List
Before you get any further, you have to have a proper to-do list, skimmed out, expanding throughout the day.
To do this, I use Google’s free tool, Google Calendar.
Step 1: Access your Calendar by clicking on the Google Apps icon in the Chrome Browser
Step 2: Log-in using proper credentials, if you haven’t already and you’ll get access to Calendar
Step 3: Click on “Create” on the left-top hand to create a new event
Every Event in the Calendar will be an item on your to-do list.
Step 4: Add the details
Here are the fields you can set:
- Title of the event
- Location (optional)
- Description (optional, to enter details about the event)
- Event color to differentiate them
- Notifications — to get a reminder before the deadline
You can, of course, quickly add an event to your calendar, which would by default presume the time to be 1 hour from your starting time. You can add more details later, as you like.
#2 — Segregate Your to-do list
Once you have a list, you’ll want to segregate it into 3 categories:
- Most Important — Cannot be skipped; serious consequences if skipped
- Important — Not severe consequences if skipped
- Less Important — No consequences if undone; can be skipped
Let’s, now, segregate our to-do list according to in the Calendar in these categories.
Step #1 Head over to your calendar again, and click on create.
Step #2 At the bottom of the of creating an event you’ll see Event Color, we’ll be allotting one color each according to our segregation.
Let’s say, Bold red is for Most important events, Yellow for Important and Green for less important.
So, here’s how my day could look like with these events:
Want to Be Insanely productive? Here’s how you do it leveraging your BEST hours
Throughout the day, everyone has select few hours when they can produce maximum output.
According to the behavioral scientist, Dan Ariely:
“The two hours after we become fully awake are, potentially, our most productive”.
You have to figure out YOUR best hours.
In my case, it’s the three-four hours after I get up from sleep.
It’s these hours that come under the Dark Red Event on my Calendar, I’d shown you earlier.
A couple months back, once I got up, I used to check my email, Facebook, Twitter and every other social media platform I am on.
Little did I know, back then, I was making a huge mistake.
And even before I realized, I’d spent almost 2 hours on these social media networks. That’s almost 50% of my MOST productive hours.
Please, DO NOT do this.
Don’t waste your most productive hours. We’ll see when you can fit in a slot for emails and social media.
Here are a couple of things you should avoid doing in your best hours:
- Reading and responding to emails
- Making phone calls to clients
- Scheduling Social Media posts
- Write a draft for your next ebook
- Research data for your next video
- Brainstorm points for your next post
Do something that needs a fresh mind and would otherwise take a lot of hours.
Go get some good sleep, or risk being less productive
Getting a sound sleep is really VERY VERY IMPORTANT for your productivity and overall health.
If you don’t sleep well, you cannot focus well, if you can’t focus, forget about productively doing your stuff, you will not be able to do anything well at all.
Sleep deprivation can lead to following effects:
- Fall in cognitive performance
- Lack of focus
- Poor decision making
- Slow reaction time
All of this can affect your productivity adversely.
SO make sure, you follow the following when it comes to your sleep:
According to Daniel Kripke, anywhere between 6.5 – 7.5 hrs of proper sleep is good enough.
Automate Tasks that can be automated; outsource stuff that you can’t do
I know, when you get started as a Blogger, it’s really difficult to invest money in tools, freelancers and the like.
I’ve been there.
But, as much as you’d like to save money and continue, many times you’re losing on potential customers by not spending.
Yep. I’ll tell you how:
A few months ago, I used to use MailChimp (free plan). But, it was a lot of work as there was no automation in the free plan. So when creating a course, if someone signed up — I had to send them each chapter as per the schedule. This was truly a lot of work. I saved a few dollars/month, yep, but I lost a lot of time, I could have used to do something useful.
Later, I found out about MailerLite. I use the premium plan now, but its free plan comes with automation.
Another thing I wasted a lot of time on was Twitter. I wanted to save money, so I used to spend a lot of time trying to find possible accounts who’d be interested in my content and had to stay online a LOT to tweet, scheduling, etc.
As a blogger, you have to do a lot of things:
- Create and curate content
- Create infographics, custom videos, images for blog posts, in fact, a lot of design stuff
- Design your website
- Look after SEO and email marketing
This list goes on forever…
… the question is, can you do everything?
So, when you get stuck with something, don’t waste time looking all over the place for solutions, get your work done from professionals:
Are the best places to look out for freelancers who can get your shit done, nicely and real quick.
Multitasking can reduce your productivity by 40%
Are you good at doing a dozen things simultaneously? Stop it, NOW.
This is how multitasking works:
You’re writing a post, you get an email notification. New video from your favorite blogger. Woah, this seems interesting, you check it out. You watch the entire video, now you get suggestions to watch other videos and continue.
What were you initially doing?
Writing your next blog post. From a blog post through an email to YouTube.
You’ve wasted a lot of time on something that could’ve been easily done later; moreover, you find it really difficult to continue writing your blog post you’re supposed to.
DO NOT DO THIS!
When you switch from one task to another, that leads to a chain of tasks, you cannot concentrate just enough on anything and you’re left unfinished with everything.
Many times, things that you could’ve done in 3 hours separately, take up to 7 hours or so.
Just because you indulged into so many activities at a time, your brain could not function to it’s efficiency.
This makes you inefficient and highly unproductive.
Do you open your email and social Media 10 times a day? Club them into a Single Segment Instead
How many times do you open your email every day? And, how many times do you check your social media accounts?
Sorry to break it, but you’re doing it wrong.
One solution to this could be:
In your to-do list, add similar tasks together; allocating time segment of 25-30 minutes at once:
As you can see, I’ve clubbed email and tweet scheduling, which were two different events on my schedule into one.
This helps me focus on stuff that’s important.
Rather than worrying about similar tasks, which could be done later.
This can also be implemented for other tasks like editing your blog post, writing a new blog post, creating a social media campaign.
Don’t distribute it for 20, 20 minutes throughout the day.
DO it, at ONCE.
Set Deadlines and make it happen; without deadlines, it’s “adiós” productivity
Sometimes, it’s all about getting things done.
You’ll only do something not interesting if you feel you have a deadline.
Assume you have a boss and you are answerable to someone.
And not doing your job will be consequential.
As I’ve already shown you, you can set deadlines for all your tasks on Calendar and set up a reminder well in advance.
So that you never fall short of time.
Mental exhaustion can affect your productive output
When your brain is exhausted, don’t try to do anything important.
Skip writing blog posts, brainstorming topics, creating headlines, etc.
You won’t be able to produce the output you want and you’d end up frustrated and wasting a LOT of your time.
Instead, in this time you can check out your emails, browse on facebook and twitter, watch videos on YouTube.
Basically anything you don’t damage your brain much, with.
In my free time, I love listening to podcasts, checking out videos on YouTube; anything I don’t have to think about much is good.
Don’t forget to Train Your Body Though
Regular exercise is a MUST for every human being.
And when I say exercise, I don’t mean go and join a gym right away.
You can just go and walk in the park in the park.
Here’s what thomas jafferson says:
Exercise has its own perks:
- Keeps your body fit and tough
- Keeps your brain alert and fresh
- You feel energetic
All of this indirectly boosts your productivity.
If you haven’t already:
Go on, start exercising for 20 minutes from today.
Are you Utilizing Your Commute Time? Check out how I utilize 4 hours of my commute time every day
I travel almost 4 hours a day.
Spread across 20 working days — that’s 80 hours/month.
Imagine if I don’t do anything and sit idle for these hours.
I CANNOT kill my commute time.
But I don’t sit idle.
While commuting, I always have a couple of books, podcasts and blog posts saved for offline reading.
You can use Chrome Browser on your phone to save articles for offline reading, whenever you like:
# When accessing a web page, click on 3 dots, at the right-hand top corner:
# Next, click on the download button, to save for offline reading
# Check out the downloads to access the downloaded web pages
So, every day, I save a couple articles and read them on the train.
Sometimes, I even check out emails and schedule social media posts during commuting.
This helps me:
- Utilize those hours effectively.
- Educate me with new stuff.
- Learn and think about new strategies that can be implemented on this website.
You Can Quit Breaks and Vacation if you want, But I’d ask you to do the opposite
As I’d mentioned earlier:
Blogging is a time-consuming and tedious task.
Yep, it’s our career.
But, you could destroy yourself if you don’t:
- Take time to relax
- Change environments
- Go on a vacation
I take multiple breaks throughout the day.
This helps me relax my eyes from the strain of staring at the computer continuously, refresh my brain and get back to work.
Sometimes, I just cannot concentrate at my home. So, I go to the nearby garden, hang out a bit and continue writing on my phone with mother nature.
You work very hard, and a nice vacation for your tensions to dissipate is a MUST.
Productivity is all about your attitude; Use Tools to ensure you stay focused
Tools are a great way to help you stay focused and finish stuff on time.
This helps you get more out of less.
When your job is on the internet, you tend to get distracted.
I do this all the time.
I am supposed to research an article and I get an urge to check out Twitter; I cannot resist.
So I head over to Twitter, but:
Twitter is blocked and I’m prompted to continue working.
I do this using a Chrome Extension StayFocusd.
Another Chrome Extension, Strict Workflow, works on a similar principle.
You add all the sites you want to block.
And they’ll be blocked for a time frame of 25 minutes.
This is what happened when I tried to access Facebook:
Read the best Productivity Books; Take the Best Productivity Courses
There are thousands of books and courses combined on Productivity.
In fact, if you search productivity on Google you’ll get:
Yep, 212 million results.
That shows Productivity is a widely popular topic
I’ve read dozens of books on productivity, implemented a LOT of these strategies.
Here are the best Productivity books and Courses I’d recommend you read and take:
Authored by productivity consultant, David Allen, Getting Things Done takes productivity and efficient usage of time to a whole new level. He has created a complete methodology to organize your ideas and create a complete framework to do more with less. It’s the best productivity book I’ve read, ever.
In Getting Results the Agile Way, J.D. Meier puts forth a simple system to achieve both short and long-term goals in a meaningful way. It offers the exact recipe to get going, but change course if necessary.
This course by Jonathan Levi is a very popular course on Udemy; with close to 14,000 enrolled students it’s the best selling Productivity Course.
There’s a lot more material available, but, YOU DON’T need to go any further than this stuff. Follow it, and soon enough you’ll be a productivity ninja.
What’s the bottom line?
Have Patience, Take Small Steps, Be Consistent
No one can start implementing all of these techniques right away.
Even today, I CANNOT implement everything, but I try to do my best.
So don’t worry if you’re not able to follow all of them.
Start Small. One step at a time. Practice in small bits, and over time you’ll have accumulated a LOT many of these hacks.
Practice Productivity and build your blog into a MONSTER.
It’s your turn. Tell me what strategies you use to stay focused and be productive in the comments section below.